Practicum Application

Application Process

MACP students generally begin practicum in trimester six and finish at the end of trimester seven.

All practicums must be officially approved by the Department of Field Training the trimester prior to the student beginning practicum.

To receive best opportunity for approval of a practicum plan, all steps provided below must be successfully completed by the established practicum application deadlines:

There are 3 Application Processes

If you are a potential Site and/or Supervisor for an MACP student seeking to complete their practicum with your agency/organization, please review the following information and steps of the Practicum Application process.

There are three (3) separate processes required by the MACP Program for a student’s practicum application to be considered for approval:

  1. The proposed Site must complete site information for the MACP Practicum Portal Site Locator (if not yet already done so-see more specific details below).
  2. The proposed Site Supervisor must complete the Supervisor Application (if not yet already done so-see more specific details below).
  3. The student must complete the Student Practicum Application.

Please read the specific details about each step in the overall Practicum Application Process outlined below.

  • All practicums must be officially approved by the Department of Field Training the trimester prior to the student beginning practicum.
  • To receive best opportunity for approval of a practicum plan, ALL steps provided below must be successfully completed by the established practicum application deadlines:

Steps for Sites, Supervisors, & Students

  • All potential practicum sites are required to be reviewed and approved by the MACP Practicum Liaison for viability as a practicum site and be listed on the Site Locator for a student’s practicum application to be considered.
  • If a potential Site is not already listed on the Practicum Portal Site Locator, the Site is required to complete the information form located on the Site Locator page of the Practicum Portal. NOTE: The student should not be completing this form for any site.
  • All potential site supervisors are required to have submitted the Supervisor Application form on the MACP Practicum Portal and undergo a review and approval by the MACP Practicum Liaison for a student’s practicum application to be considered. 
  • If a potential Supervisor has not already completed the Supervisor Application, the student should provide the potential Supervisor with the link to the MACP Practicum Portal to complete the Supervisor Application.

The URL to the Supervisor Application is: https://practicum.yorkvilleu.ca/supervisors/supervisor-application/

NOTE: The student should not be completing the Supervisor Application form for any supervisor. 

  • The Supervisor is required to also provide the following documentation at the time of completing the Supervisor Application:
    • Current CV or Resume. 
    • Copy of professional registration, license or certification. 
  • The MACP Practicum Liaison will directly email the potential Supervisor stating whether or not the individual has been approved, or not. NOTE: The review process typically takes some time before the Supervisor will receive an email. 
  • The Supervisor should inform the student of the supervisor’s approval, or denial. 
  • If a Supervisor is unsure their credentials meet qualification, then Supervisors can submit a Supervisor Application to have their credentials reviewed. 
  • If a Supervisor has indicated they have already completed the Supervisor Application on the Practicum Portal, the Student should request directly from the Supervisor confirmation of approval or denial. 
  • Students should inquire directly to the Supervisor about their approval status. 
  •  

Once the student has confirmation from the Site and Supervisor that an application has been submitted (i.e., the Site application and the Supervisor application), then the student can complete the following steps: 

 

  1. Obtain the start date with your Site (remember the start date must be the first date of the University term you begin Practicum). The Academic Calendar lists the term start and end dates.
  2. Request the Site to provide you with a letter (or email) that includes the name of the site and contact information and verifies that you have been accepted as a practicum student at the site.
  3. If the designated representative for the Site and the Supervisor are not the same person, then the student sends the Site and Supervisor an email to confirm student’s acceptance at the site. This proves the student has been accepted by both. Use the downloadable email template (link here) to send to site and supervisor. Save a copy or screenshot of the confirmation email to submit as part of your Student Practicum Application.
  4. Then, complete and submit the Student Practicum Application. Attach copy of the confirmation email. Do not complete the application without the confirmations listed in steps above. The student will receive an Auto-Reply message when the application has been successfully submitted (this does not denote approval, just receipt of submission).
  5. For change of site. Review the process explained in the Student Practicum Application section.

Please be aware that the Practicum Liaison does not engage with students. If students have questions about the process, please review the recording of “Living the Practicum Life” in the Skills Learning Lab, attend the weekly drop-in zoom hours with the Practicum team, read the Student Practicum Manual or, as a last option, submit an MACP AskYU ticket. The Practicum Liaison will not respond to student emails.

 

Practicum Application and Practicum Placement Hold

Each trimester has its own practicum application deadlines ending at 11:55pm Atlantic Time (AT) on their respective day. These deadlines apply to sites, supervisors, and students and are specified below:

Term Term Start 

Practicum In Place of Employment (Workplace) 

Deadlines 

All Other Practicums 

Deadlines 

Practicum Placement Hold Submission Deadlines 
WinterJanuaryOctober 1November 1November 1

Spring/

Summer

MayFebruary 1March 1March 1
FallSeptemberJune 1July 1July 1

Documents Potentially Required by Site

It is very important that all students confirm with their proposed practicum site whether additional documents are required for their placement; generally, these will be:

  • Criminal record check (possibly with vulnerable sector check);
  • Mask fitting; and/or…
  • Proof of immunizations.

Because it is the University’s responsibility to ensure students have acquired the document(s), students must submit proof of the required document(s) as part of the Practicum Application. Failure to submit required documentation will delay the processing of a student’s application and may impact whether the student will be able to begin practicum on time. It is important you find out early on if any/all of these are required by your site, to give yourself enough time to secure them for your application.

Students must confirm with their proposed practicum site whether they must acquire a Criminal Record Check and potentially also a Vulnerable Sector Check. Please ensure that you begin this process early so you will obtain all of the necessary documents prior to submitting your practicum application. Failure to submit this required documentation will delay the processing of your application and may affect whether you will be able to begin practicum on time.

CRC procedures vary, depending on geographical location, which can affect the length of time it takes to obtain a CRC, i.e. wait time can be much longer in a large, urban center than in a rural area. Students must be aware of the process for their area and plan accordingly. It is important that the CRC is obtained from a reputable site (such as a local police station).

Here are some common scenarios we have encountered, which you may find helpful:

  • Scenario 1: You already have a CRC. All CRCs should be up-to-date, usually not more than six months old. When hoping to use your existing CRC, it is important to ask the proposed practicum site whether or not this will be acceptable.
  • Scenario 2: You are planning to complete your practicum in your place of employment and your employer already has a CRC from you on file. Please confirm with the site that this CRC will meet their practicum placement needs, and obtain an email/letter from them confirming this for your PPA submission.
  • Scenario 3: The proposed practicum site requires you to have a CRC within 30 days of starting your practicum, which means you will have to obtain the CRC after the Practicum Application submission deadline. If this is your circumstance, you must obtain an email or letter from the practicum site stating they require a CRC to be no older than 30 days. A copy must be included with your PPA in place of the CRC; once finalized, you must send a copy by email to [email protected] to be added to your PPA file.
  • Scenario 4: You have already initiated the CRC process but know that you will not receive it in time to meet the Practicum Application submission deadline. In this case, include in your PPA a copy of the receipt showing that you have initiated the CRC process. Once you have received your CRC, you must send a copy of it by email to [email protected] to be added to your PPA file.
Students who are planning to complete their practicum within a health authority, hospital, nursing home, rehabilitation center or other health facility, will be required to provide up-to-date records of immunizations and TB skin test results. It is recommended that students begin the process of acquiring these records as soon as they begin applying for a practicum placement in a health authority setting. If you have any questions about what immunizations you will require, please contact your practicum site directly.
Students who are planning to complete their practicum within a hospital setting may be required to have a respiratory mask fitting prior to beginning practicum. It is recommended that students begin this process as soon as they know they will be completing a practicum placement in a hospital setting. If you have any questions about what the mask fitting will require, please contact your practicum site directly.

Application Form & Submission

Below you will find the Practicum Student Information form for New Practicum Students and the Change of Site or Supervisor form for Current Practicum Students. These should be filled out with the requested information pertaining to your specific case (only fill out one of the above forms), in addition to the Practicum Student Application (button at the bottom of this section).

As mentioned earlier on this page, and throughout this website, your application may require additional documents that you should submit by clicking on the button in the Second Step below after you have completed your specific Step 1 form. Be mindful of the Deadlines specified earlier on this page.

It is recommended students start preparing their application early in the trimester prior to starting practicum, to ensure that you have an adequate amount of time to secure both a Site and a Supervisor for your Practicum.

Please Note: Students are not to contact the Department of Field Training to inquire about the status of their application as this will slow down the approval process. For those of you applying to complete practicum in your current place of employment, please remember to read and follow the guidelines provided in the Practicum Guide for Students. As well, the Workplace Application Form is required to be completed for additional review by the Field Training department.

Step 1: Form Submission

Practicum Student Information

New to Practicum Students - Click above to fill out this form. Once you have completed it, press on the Submit Application button below.

Change of Site or Supervisor

Current Practicum Students - Click above to fill out this form. Once you have completed it, press on the Submit Application button below.

Step 2: Application Submission (with Attachments)

Click on Attach File and upload supporting documentation. 

Approval Process

  • The Field Training Team will review Practicum Applications for complete information. This process may take longer than 10-15 business days.
  • Our database is checked to ensure Supervisor forms are complete.
    • If the Supervisor is not in the database, then student must re-initiate Supervisor contact.
    • If the Site is your Place of Employment and/or Dual Relationships, this triggers additional review, this may or may not require consultation with the Student and / or Supervisor
  • If all required information and documentation is complete, an approval email is sent to the Student.
There are situations where a secondary site will be approved for Practicum Students. It is not recommended. These situations are evaluated on a case-by-case basis prior to the submission of the Practicum Application and additional permission from the Associate Director of Field Training is needed before a student can apply with two sites. Each Site must be listed on the Site Locator (i.e., an approved site) and complete the same process in for documentation and approval.
Similar to the process of secondary sites, there are times when a site requests an external or additional supervisor. Permission from the Associate Director of Field Training is needed before a student can apply for two supervisors. If you will have more than one supervisor at your proposed practicum, each supervisor will under the same process in completing required application, documentation, and approval process.

Practicum Placement Hold Request

If an MACP student, who is eligible for practicum, for whatever reason, must temporarily stop out from starting or continuing Practicum, they must complete the Practicum Placement Hold Request. The Practicum Placement Hold Request allows the MACP student to stop out one or more terms of the program, to a maximum of 12 consecutive months (up to 3 terms maximum), without reapplying for readmission.

Note: The Practicum Placement Hold Request form is valid for ONE TERM ONLY. Students must submit a new form for each subsequent term, up to 3 terms maximum, in which they are eligible for practicum and do not submit a Practicum Placement Application.

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