Supervisor Information

Eligibility of Site Supervisor

All supervisors and practicum sites must be officially approved by the MACP Department of Field Training prior to students beginning the practicum.

Supervisor Requirements

Supervisors Must Possess:
  • Minimum of a master’s degree in a mental health counselling-related field. Supervisor educational requirements could include a master’s degree in Social Work, Psychology, Education, Divinity or Psychiatric Nursing (and a variety of others); as long as the degree has a focus in clinical counselling. For example, a master’s degree in Education (M.Ed.) would need to be in Counselling Psychology, or something similarly specified.
  • At least one full year of post-graduate supervised counselling experience in one of the counselling professions.
  • Professional licensure or registration. The licensure or registration must reflective active status and indicate that the individual can practice counselling independently. Qualifying and/or Provisional status will not meet MACP supervisor requirements.
    • In regulated provinces, we require proof of active registration.
    • In unregulated provinces we require proof of active registration with either a provincial or national association.
    • In cases where licensure does not apply, the practitioner’s current curriculum vitae or resume would be expected to show relevant experience and membership in appropriate professional associations. In cases where the university is unable to verify academic credentials, the potential supervisor will be asked to submit to the Department of Field Training a copy of his/her/they/their academic transcripts.

Required Documentation

All potential supervisors are required to provide the following documentation at the time of completing the supervisor application to be reviewed and approved by the MACP Department of Field Training Practicum Liaison:
  • Current CV or resume.
  • Copy of professional registration, licensure, or certification.

Application Process

There are 3 Application Processes

If you are a potential Site and/or Supervisor for an MACP student seeking to complete their practicum with your agency/organization, please review the following information and steps of the Practicum Application process.

There are three (3) separate processes required by the MACP Program for a student’s practicum application to be considered for approval:
  1. The proposed Site must complete site information for the MACP Practicum Portal Site Locator (if not yet already done so-see more specific details below).
  2. The proposed Site Supervisor must complete the Supervisor Application (if not yet already done so-see more specific details below).
  3. The student must complete the Student Practicum Application.
Please read the specific details about each step in the overall Practicum Application Process outlined below.
  • Site Contacts and Supervisors – Should you have any questions, please contact the MACP Practicum Liaison directly at [email protected], after you have read the following information.
  • All practicums must be officially approved by the Department of Field Training the trimester prior to the student beginning practicum.
  • To receive best opportunity for approval of a practicum plan, ALL steps provided below must be successfully completed by the established practicum application deadlines:

Steps for Sites, Supervisors, & Students

  • All potential practicum sites are required to be reviewed and approved by the MACP Practicum Liaison for viability as a practicum site and be listed on the Site Locator for a student’s practicum application to be considered.
  • If a potential Site is not already listed on the Practicum Portal Site Locator, the Site is required to complete the information form located on the Site Locator page of the Practicum Portal. NOTE: The student should not be completing this form for any site.
  • All potential site supervisors are required to have submitted the Supervisor Application form on the MACP Practicum Portal and undergo review and approval by the MACP Practicum Liaison for a student’s practicum application to be considered.
  • If a potential Supervisor has not already completed the Supervisor Application since Portal launch in early 2021, the student should provide the potential Supervisor with the link to the MACP Practicum Portal to complete the Supervisor Application. NOTE: The student should not be completing the Supervisor Application form for any supervisor.
  • If a potential Supervisor has not already been approved, the Supervisor is required to also provide the following documentation at the time of completing the Supervisor Application:
    • Current CV or Resume.
    • Copy of professional registration, license or certification.
    NOTE: Be sure to read the Supervisor Requirements in the MACP Practicum Portal, on the Supervisors webpage and/or the MACP Student Practicum Manual.
  • If a potential Supervisor has indicated he/she/they/them have already completed the Supervisor Application on the MACP Practicum Portal (since Portal launch in early 2021), the student can submit an MACP AskYU “Does this Supervisor meet qualifications?” ticket for confirmation of (a) completion of the Supervisor Application and (b) approval of the Supervisor by the MACP Practicum Liaison.
  • The potential supervisor will receive an email directly from the MACP Practicum Liaison that will state whether or not the individual has been approved, or not. Note: The approval or denial email typically takes some time for processing.
  • The supervisor should inform the student of the supervisor’s approval, or denial.
Upon the student’s confirmation that the proposed practicum Site is located on the MACP Practicum Portal Site Locator, and the proposed Supervisor has either submitted the Supervisor Application (and required documentation) or, has confirmed with the Field Training Department that the Supervisor is already approved, then the student conducts the following steps:
  • Browse the Site Locator on the MACP Practicum Portal for potential practicum sites. Review the MACP Student Practicum Manual for other ways to search for practicum sites.
  • Contact the Site and complete their process for acceptance as a practicum student.
  • Obtain the start date with your Site (remember the start date must be the first date of the University term you begin Practicum).
  • Once accepted by the Site, then the student should confirm if the Supervisor has already completed a Supervisor Application form on the MACP Practicum Portal (since Portal launch in early 2021). If the answer is no by the supervisor, then relay the above listed steps to the Supervisor for them to take.
  • Once the student is accepted by the Site, then the student should request the Site to provide you with a letter (or email) that includes the name of the site and contact information and verifies that you have been accepted as a practicum student at the site.
  • Next, the student sends the Site and Supervisor an email to confirm student’s acceptance at the site. This proves the student has been accepted. Use the downloadable email template (link here) to send to site and supervisor. Save a copy or screenshot of the confirmation email to submit as part of your Student Practicum Application.
  • Lastly, students complete and submit the Student Practicum Application. Attach copy of the confirmation email. This last step, submitting the Student Practicum Application, should not be submitted until all other steps have been completed. The student will receive an Auto-Reply message when the application has been successfully submitted (this does not denote approval, just receipt of submission).
  • For change of site. Review the process explained in the Student Practicum Application section.

Practicum Guide for Supervisors

The Supervisors Practicum Guide provides all of the guidelines that sites and site supervisors will need to be informed for providing site and supervision for the MACP practicum students. Please refer directly to the Site Supervisor Guide for more information related to practicum start date and allocation of hours, site requirements, supervisor requirements, supervisor roles and responsibilities, required practicum activities, and relevant forms.

Roles & Responsibilities

By becoming a practicum supervisor for a Yorkville University MACP student, supervisors accept the following roles and responsibilities:

  • Accept professional responsibility for the practicum student.
  • Assign appropriate clients for the practicum student’s level of competency.
  • Collaborate and plan with the student on video recording of client sessions for the faculty instruction sessions for the Practicum course.
  • Provide direct observation and feedback for a minimum of 3 one-hour individual counselling sessions and provide feedback, with at least 1 direct observation taking place during the first trimester of practicum.
  • Provide feedback to instructor for a Formative Evaluation (during first trimester) and a Summative Evaluation (during second trimester) of the student’s progress at the end of each trimester. And, review the feedback with the student, and during a conference call with the student and faculty instructor.
  • Review the clinical skills of the student on a regular basis, providing at least 1 hour per week of direct face-to-face individual supervision.
  • Verify the practicum student’s practicum hours in the Time2Track online application.

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